How Much Is Equipment Idle Time Costing You?

Enter your fleet details below. We'll calculate your annual scheduling cost — idle labor, conflict events, rental overspend — and recommend the tier that pays for itself fastest. Get the full report emailed to you, plus an instant PDF download.

Your Fleet

Number of equipment assets15

Active job sites5

Team members (PMs, foremen, ops)5

Your Scheduling Overhead

Hours/week spent on manual scheduling6 hrs

Building the weekly schedule, calling foremen to confirm equipment status, rescheduling after weather or breakdowns.

Project Manager hourly rate (loaded)

Equipment Costs

Scheduling conflicts per month3

Equipment double-booked across two sites, crews idle waiting on the excavator, missed handoffs between foremen.

Average cost per conflict event

Idle crew hours + lost productive day. BRD §3.3 benchmark: $286 per conflict-day (crew of 3 at $32/hr × 3 idle hours).

Annual equipment rental budget

Industry benchmark: 5–10% of rental spend is over-spend from poor visibility into owned equipment availability. We assume 7.5%.

Estimates are based on your inputs. Actual savings will vary based on implementation quality and usage patterns. Not financial advice.

Adjust the sliders to see your estimated savings.

How We Calculate Your Savings

Manual Scheduling Overhead

(Hours/week × Hourly rate × 52 weeks) = Annual time cost of maintaining a schedule manually across multiple sites.

Source: BRD §3.3 — PMs report 4–8 hrs/week on schedule maintenance. At $55/hr, 6 hrs/week = ~$17K/yr.

Conflict Event Cost

(Conflicts/month × Cost per conflict × 12 months) = Annual cost of double-bookings and idle crews waiting on equipment.

Benchmark: $286/conflict-day (crew of 3 at $32/hr × 3 hrs idle); 3 conflicts/month = ~$10K/yr.

Rental Overspend

7.5% of annual rental spend — the midpoint of the 5–10% over-rental that contractors typically pay when owned equipment availability isn't visible across sites.

Source: BRD §3.3 industry benchmark.